Virtual Data Room

Simplify deal management 

Securely manage M&A due diligence, bidding, and contract negotiations.

When it comes to managing mergers, contract negotiations, and the bidding process, existing tools are outdated, cumbersome to use, and costly to deploy and maintain, often times resulting in shadow IT. The lack of mobile capabilities or integrations causes further delays in the deal cycle. Furthermore, working with multiple bidders in a complex document collaboration network leads to higher chances of miscommunication and errors. Protecting content security & bidder privacy is integral to successfully closing a deal. Security breaches, data leaks, and unwanted sharing or viewing by individual users can result in damage to brand reputation and loss of clients. With Box, you can reduce these risks by streamlining and securing the deal management process in one, centralized virtual data room. 

Accelerate deal cycles:

Allow parties to easily respond and take action anytime, from any device. Negotiate and sign deals on the go. Choose from 1400+ integrations, from DocuSign to O365, to ease the process.

Enhance user experience:

Enable in-browser previews and mobile access, while ensuring your files are secured. Always be ready for crucial meetings, with notes and contracts accessible from tablets or mobile.

Protect bidder privacy:

Prevent unauthorized access to documents and other information about  competing parties. Ensure secure control over access to content so that only the right people have access to the right content.

Ensure security controls and monitor for suspicious activity:

Set robust user permissions, folder controls,  and security classifications - so that everyone only sees the information meant for them. Easily audit file and user activity using granular reporting to ensure compliance.

Key capabilities

On-demand access

Access all your VDR files stored in Box right from your desktop or on mobile

File preview

Preview over 120+ file types directly in the browser

Create and edit

Create a folder for each deal stage and bidder-specific documents

Share and collaborate with bidders

Invite clients and participants in your deal cycle process to your VDR within box to share files, manage content, and collaborate among teams. 

Control content access

Choose from seven granular permissions levels, restrict downloads and disable commenting. 

Compliance

Leverage retention and disposition features to comply with regulations like FINRA and SOX for information regarding financial transactions or M&A activities.

Security

Ensure secure file access and visibility levels with features such as watermarking and hiding collaborators

Track analytics

Track, generate, and export reports on user activity in each file using the reports feature in the admin console. 

Partners

Leverage partners virtual data room solutions powered by Box, such as Ipreo's Prism application

Integrations

Choose from 1400+ partner integrations, such as DocuSign and O365 to power your deal room

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